This is an “all or nothing” option, so it’ll only work for the whole document, or not at all. You’ll also see a little text bubble pop up that lets you know exactly what line and paragraph spacing options that preset will apply. As you hover your pointer over each preset, you can see the changes reflected in your document. Now, even though that button is labeled “Paragraph Spacing,” the changes here can apply to both paragraph and line spacing for your document. Switch over to the “Design” tab, and then click the “Paragraph Spacing” button. Use Additional Spacing Presets for Your Whole Document But what if you want to change the spacing on the whole document? You could select everything (Ctrl+A) and then use these same commands, but there are some better presets available if you want to change the whole document. These presets work well enough for simple changes to a few paragraphs. And what are those presets? 12 points for the spacing before the paragraph and 8 points for the spacing after. So, you can only ever add or remove one level of preset spacing with the menu commands. If you add a space in one location, that command changes to let you remove that spacing. If you currently have no spacing before or after a paragraph, the menu shows commands for adding spacing in both locations (as shown in the previous image). The paragraph spacing only lets you add or remove a preset spacing before the paragraph or after the paragraph. If you select text from multiple paragraphs, you’ll change things for all those paragraphs. If you place your insertion point in a paragraph, you’ll change things for that paragraph.
Remember that line and paragraph spacing are both applied at the paragraph level. Word has some common preset options for you to choose from. Let’s take a closer look at how to do all this. By default, Word adds eight points of space after a paragraph and no additional space before the paragraph, and you can change both of those values however you like. However, if you want to fine tune things, you can also specify an exact point size to use. If you choose double spacing, that space between lines will be 24 points. If you choose single line spacing, the space between lines will be 12 points. For example, say you’re using a 12 point font for the text in your paragraph. In Word, line spacing is most commonly measured in multiples of whatever font size the paragraph is using.
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